Powerful features formodern barns
Everything you need to manage lessons, families, and your schedule. Built with input from real barn owners and riding instructors.
Get StartedSmart Scheduling
Create recurring class series that automatically generate sessions weeks in advance. Set capacities, assign instructors, and let the system handle the rest.
- Create series once, generate sessions automatically
- Set different capacities for each class type
- Assign instructors to specific series
- View schedule in calendar or list format
- Color-coded status indicators
- Filter by instructor, class type, or date
Family Accounts
Parents manage all their children from a single account. Add riders, track their progress, manage bookings, and view schedules - all in one place.
- Add unlimited children per account
- Individual profiles for each rider
- Track skill levels and progress
- View booking history per child
- Emergency contact information stored securely
- Notes for instructors on each rider
Makeup Token System
When families cancel within your policy window, they automatically receive makeup tokens. Track balances, expiration dates, and redemptions transparently.
- Automatic token issuance on valid cancellations
- Configurable cancellation window (e.g., 24 hours)
- Token expiration after set period (e.g., 90 days)
- Clear balance display for families
- Admin can manually grant or adjust tokens
- Full audit trail of all transactions
Smart Notifications
Automated email and SMS notifications ensure no one misses a lesson. Customize what notifications each family receives.
- Class reminder emails (24 hours before)
- SMS reminders for last-minute updates
- Cancellation alerts to affected families
- Token expiration warnings
- Booking confirmations
- Customizable preferences per user
Digital Waivers
Collect liability waivers digitally before the first lesson. Secure storage, easy retrieval, and no more paper filing cabinets.
- Digital signature capture
- Automatic PDF generation
- Secure cloud storage
- Easy retrieval when needed
- Track who has signed
- Reminder for unsigned waivers
Mobile Friendly
A fully responsive design means parents can book from their phones while barn staff can manage the schedule from a tablet in the arena.
- Works on phones, tablets, and desktops
- Fast, responsive interface
- Book lessons on the go
- Check schedule from anywhere
- No app download required
- Works offline for viewing (coming soon)
Plus dozens of additional features
We've thought of everything to make your barn run smoothly.
Calendar Integration
Sync with Google Calendar for a unified view of your schedule.
Copy Forward
Copy horse and tack assignments from previous weeks automatically.
Team Management
Invite staff and instructors with role-based permissions.
Payment Tracking
Track subscriptions and payment status for each family.
Attendance Tracking
Mark attendance, track no-shows, and maintain records.
Email Templates
Professional email templates for all automated communications.
Staff Notes
Add notes to sessions visible only to staff and instructors.
Reporting
View statistics on attendance, tokens, and enrollments.
Customizable Settings
Configure token rules, cancellation windows, and more.
Role-Based Access
Admin, instructor, staff, and parent permission levels.
Timezone Support
Handles timezones correctly for multi-location barns.
Automated Tasks
Scheduled jobs handle reminders and token expiration.
Ready to modernize your barn?
Get in touch to learn how SaddleSync can help your facility.